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Administration Assistant

Apply now Job No:509010
Area:Faculty Of Engineering, Architecture & Info Tech
Salary (FTE):Professional Level 04 ($62,342.01 - $66,291.94)
Work type:Full Time - Fixed Term
Location: St Lucia

School of Mechanical and Mining Engineering

With an excellent reputation for quality graduate training and research performance, the School of Mechanical and Mining Engineering delivers a comprehensive range of programs in aerospace, materials, mechanical, mechatronic and mining engineering.

 Boasting strong student enrolments in professionally accredited programs, combined with world-class researchers and facilities, we are focused on strengthening our position in the engineering community. We will develop global solutions to contemporary issues and mentor the leaders of tomorrow by attracting the brightest minds and fostering a truly innovative and collaborative work environment.

The School recognises and values equity and diversity, and encourages applications from any individual who meets the requirements of this position, regardless of gender, sexuality, race, ethnicity, religion, disability, age or other protected attributes. The School strives to provide an inclusive working environment, and along with the University, is committed to supporting staff with family and caring responsibilities by providing policies, programs and initiatives to help balance work and family responsibilities.

For more information about the School, please visit:

About This Opportunity

Working within a small and multidisciplinary team, you will engage in a range of administrative and reception processes to support the operational needs of the School to support students, visitors and Academic employees.

Want to know a little more about your day to day? It will include, but isn't limited to:

  • Provide high-quality, client-focused reception services, including answering email, telephone and face-to-face enquiries from staff, visitors and students.
  • Provide assistance to students and staff in a timely manner and refer enquiries as appropriate.
  • Assist with organising School events (seminars, conferences, student presentations) including advertisements, invitations, catering and RSVP lists.
  • Provide back-up assistance to the Head of School’s personal assistant.
  • General office administration duties.

This position is located at our picturesque St Lucia campus, renowned as one of Australia’s most attractive university campuses, and located just 7km from Brisbane’s city centre. Bounded by the Brisbane River on three sides, and with outstanding public transport connections, our 114-hectare site provides a perfect work environment – you can enjoy the best of both worlds: a vibrant campus with the tradition of an established university.

Our Ideal Candidate

  • Demonstrated ability to effectively use the Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
  • High level of verbal, written and interpersonal communication skills.
  • Demonstrated commitment to and enthusiasm for the provision of excellent customer service.
  • Demonstrated ability to work co-operatively and flexibly in a small team environment.
  • A sound understanding of key administrative processes or the ability to rapidly acquire this knowledge.

You must have ongoing unrestricted work rights in Australia to apply for this opportunity.

We value diversity and inclusion, and actively encourage applications from those who bring diversity to the University. Our Diversity and Inclusion webpage contains further information if you require additional support. Accessibility requirements and/or adjustments can be directed to

What We Can Offer

This is a full-time, fixed term position at HEW level 4 from January 2020 until December 2020.

The full-time base salary will be in the range $62,342 - $66,291, plus super of up to 17%. 

You will be able to take advantage of UQ Sport Facilities, recreation leave loading (of 17.5%), salary sacrificing options, on-campus childcare, discounted private health insurance, cheap parking, development programs and many other benefits.

For further information, please review The University of Queensland's Enterprise Bargaining Agreement 2018-2021.

Position Description

Download File Administration Assistant Position Description Nov_2019.pdf


To discuss this role please contact Juilta Greda-Tomaszewska Senior Administration Officer on

For application queries, please contact stating the job number in the subject line.

Want to Apply?

To submit an application for this role, use the apply button. All applicants must supply the following documents:

  • Cover letter
  • Resume
  • Response to selection criteria (no more than 2 pages)

Applications close: E. Australia Standard Time

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