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Executive Assistant

Apply now Job No:509053
Area:Office of Deputy Vice-Chancellor (Academic)
Salary (FTE):Professional Level 05 ($67,608.41 - $75,506.82)
Work type:Full Time - Continuing
Location: St Lucia

Institute for Teaching and Learning Innovation

The Institute for Teaching and Learning Innovation (ITaLI) is taking a leading role in teaching and learning, professional education and innovation. ITaLI is an integrated teaching, research and service delivery centre for teaching and learning practices at UQ. ITaLI seeks to establish and maintain a flexible operating structure to drive and support innovation and excellence for these activities.

About This Opportunity

As the Executive Assistant you will provide high level executive support to the Director, Institute of Teaching and Learning Innovation, acting as the first point of contact for incoming communications to the Director and trusted to make judgements and communicate on behalf of the Director.

Your role will encompass diary management, using your judgement to assess the needs of the Director, ensuring time is set aside for important tasks and consulting with the Director where required. You will screen incoming documents and approvals to ensure appropriate administrative procedures have been followed, meeting with the Director regularly to obtain approvals and discuss decisions. 

You will provide support to the Deputy Directors within ITaLI, as well as the Director in attending meetings, taking minutes and action items and following up with attendees as required. You will also coordinate the travel needs of the Director and Deputy Directors as required. 

This position is located at our picturesque St Lucia campus, renowned as one of Australia’s most attractive university campuses, and located just 7km from Brisbane’s city centre. Bounded by the Brisbane River on three sides, and with outstanding public transport connections, our 114-hectare site provides a perfect work environment – you can enjoy the best of both worlds: a vibrant campus with the tradition of an established university.

Our Ideal Candidate

As our ideal candidate, you will have a high level of emotional intelligence, confidence to make independent decisions, and consult with the Director where required. You will have substantial experience in a similar role and experience communicating with high level executives over a variety of mediums. You will also have a high level of organisational skills, be detail oriented and have intermediate skills in using the Microsoft office suite. 

You must have ongoing unrestricted work rights in Australia to apply for this opportunity.

We value diversity and inclusion, and actively encourage applications from those who bring diversity to the University. Our Diversity and Inclusion webpage contains further information if you require additional support. Accessibility requirements and/or adjustments can be directed to

What We Can Offer

This is a full-time, continuing position at HEW level 5.

The full-time equivalent base salary will be in the range $67,608 - $75,506, plus super of up to 17%. The total FTE package will be in the range $79,101 - $88,342.

You will be able to take advantage of UQ Sport Facilities, recreation leave loading (of 17.5%), salary sacrificing options, on-campus childcare, discounted private health insurance, affordable parking, development programs and many other benefits.

For further information, please review The University of Queensland's Enterprise Bargaining Agreement 2018-2021.

Position Description

Download File 509053_Executive Assistant_ITaLI.pdf


To discuss this role please contact Professor Karen Benson at   

Want to Apply?

To submit an application for this role, use the APPLY NOW button below. All applicants must supply the following documents:

  • Cover letter addressing key selection criteria
  • Resume

To satisfy pre-requisite questions and ensure your application can be considered in full, all candidates must apply via the UQJobs portal by the job closing deadline. Applications received via other channels including direct email will not be accepted.

Applications close: E. Australia Standard Time

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